ACIN 2025 Terms and Conditions

Submitting your registration form and payment constitutes an agreement on your part to accept and understand the following disclaimer and waiver details, policies, and general terms and conditions of ACIN 2025.

1. Disclaimer and Waiver
2. 1. As a condition of my participation in this event, I hereby waive any claim I may have against ACIN, its officers, directors, employees, or agents and ACIN’s affiliates, their respective officers, directors, employees, and agents (including, without limitation, any agent acting on its behalf) (the “Released Parties”), or against the presenters or speakers, for reliance on any information presented, and release ACIN from and against any and all liability for damage or injury that may arise from my participation or attendance at the program. I further understand and agree that all property rights in the material presented, including common-law copyright, are expressly reserved to the presenter, speaker, or to ACIN. This Waiver and Release is specifically binding upon my heirs and assigns and is knowingly given.
      • I agree and acknowledge that I am undertaking participation in ACIN 2025 and activities as my own free and intentional act and am fully aware of the risks involved in attending public gatherings, including possible exposure (through exposure to contaminated objects, as well as through personal contact) to contagious diseases or illness (including COVID-19), or physical injury that might occur to me because of my participation in these events. I give this acknowledgment freely and knowingly that I am, as a result, able to participate in ACIN 2025, and I do hereby assume responsibility for my own well-being and warrant that I am abiding by state/local laws regarding health and safety. These terms and conditions extend and apply to all unknown, unforeseen, unanticipated, and unsuspected injuries, disease or illness, damages, loss, and liability, and the consequences of them, as well as those disclosed or known to exist. I expressly waive all provisions of any state, federal, local, or territorial law or statute providing that releases will not extend to claims, demands, injuries, or damages that are unknown or unsuspected to exist at the time to the person executing the release. This Waiver and Release is specifically binding upon my heirs and assigns and is knowingly given.
      • I agree and acknowledge if an emergency or other incident occurs in which, in the sole judgment of the Released Parties or medical personnel, requires medical treatment or care, I hereby consent to such treatment. I understand and agree that any and all medical treatment rendered to me by, or at the request of, any Released Party is not an admission of obligation to provide, or continue to provide, any such medical treatment and also is not a waiver by any Released Party of any right under these terms and conditions. This Waiver and Release is specifically binding upon my heirs and assigns and is knowingly given.
3. 2. ACIN intends to take photographs, videos, audio recordings, and live stream this event for use in ACIN news and promotional materials, in print, electronic, and other media, including the ACIN website. By participating in this event, I grant ACIN the right to use my image, photographs, voice, and/or likeness of me, without limitation, in its promotional materials and publicity efforts without compensation. All content and/or media captured becomes the property of ACIN and may be displayed, distributed, or used by ACIN for any purpose. I waive all rights I may have to any claims for payment or royalties in connection with any use, exhibition, streaming, webcasting, televising, or other publication of these materials, regardless of the purpose of sponsoring, exhibiting, broadcasting, webcasting, or other publication, irrespective of whether a fee of admission or sponsorship is charged.
4. 3. I understand that by registering for ACIN 2025, I provide consent: (1) to receive updates about ACIN 2025 and other offerings from NanoGe, and (2) to be included on the official ACIN 2025 attendee list that may be posted and separately distributed to official ACIN sponsors and exhibitors for marketing purposes. I can modify and/or revoke this consent at any time by emailing acin@scitoevents.com.

2. General Terms & Conditions

Volunteer and Participant Code of Conduct Policy

The mission and vision of the American Conference on Inorganic Nanoscience (“ACIN”) is to advance the broader chemistry enterprise and its practitioners for the benefit of Earth and all its people, as well as to improve all people’s lives through the transforming power of chemistry. ACIN is committed to providing a safe, inclusive, respectful, positive, and welcoming environment for all participants at every event, whether in-person or online.

This Volunteer and Participant Code of Conduct Policy outlines ACIN’s expectations for all ACIN members and participants at in-person events and activities, including but not limited to symposia, poster sessions, mixers, meetings, programs, and gatherings that are organized, hosted, planned, or managed in whole or in part by ACIN or its units (“ACIN Hosted Events”). Participants, including but not limited to, those engaging with ACIN as members, officers, affiliates, associates, volunteers, attendees, exhibitors, partners, speakers, and service providers (“Participants”), are expected to communicate and abide by this policy at all times.

• • • Participants are expected to act in a professional, courteous, cooperative, and respectful manner in order to contribute to a safe, collegial, inclusive, and positive environment for all Participants. Participants shall not engage in any action that could be considered bullying, threatening, or that implies or inflicts physical or emotional harm.
    • Participants shall not discriminate, harass, or take any inappropriate actions based on any characteristic protected by applicable law, including but not limited to race, religion, national origin, country of residence, citizenship, language, sex, gender identity and expression, sexual orientation, disability, age, economic status, marital status, or physical appearance.
    • Specifically with regard to sexual harassment, Participants shall not engage in any unwelcome sexual conduct, including but not limited to, unwelcome sexual advances, requests for sexual favors, sexual jokes or inferences, stalking, lewd or offensive sexual behavior. Any verbal or physical sexual harassment is unacceptable and will not be tolerated.
    • Participants will comply with all applicable laws and regulations of the relevant government authorities, as well as all rules, safety guidelines, and regulations of the venue.
    • Participants are prohibited from engaging in unauthorized photography or recording, including within the event environment for use on social media, without the prior permission of the event organizer, the individuals to be photographed/recorded, and/or owners of any underlying content.
    • Participants shall comply with applicable antitrust laws and are prohibited from discussing or making unlawful agreements at ACIN Hosted Events. Participants shall refrain from inappropriate discussion of business operations or exchanging competitively sensitive information.
    • Violations of this policy at ACIN Hosted Events must be reported promptly to acin@scitoevents.com. Please reference “ACIN” in the subject line of any written submissions. All reported concerns will be reviewed in a timely manner.
    • Where appropriate, the ACIN organizing committee will investigate the allegations as reasonably promptly as possible. Upon completion of the investigation, the organizers will take appropriate actions to ensure any violation of this Policy is not repeated. Potential actions include but are not limited to the following:

1. A warning to the offender
2. Removal from the meeting or event without refund
3. Blocking individuals from online platforms
4. Reporting the incident to law enforcement or other appropriate government agencies
5. Exclusion from future ACIN meetings, events, and activities
6. Expulsion or suspension from ACIN without refund

Please note, for privacy reasons, the Participant filing the initial report may not be informed of certain details related to the investigation or the precise nature of the action taken by ACIN.

• • • Any Participant who, in good faith, reports a violation of this policy shall not be subject to retaliation. Any Participant who retaliates against someone who has reported a concern in good faith is subject to an investigation and disciplinary actions as appropriate.

B. No recording Policy

To encourage open communication, each member of a conference agrees that any information presented at an ACIN conference, whether in a formal talk, poster session, or discussion, is a private communication from the individual making the contribution and is presented with the restriction that such information is not for public use. Participants are prohibited from engaging in unauthorized photography or recording within the event environment. Prior to quoting or publishing any such information presented at a conference in any publication, written or electronic, written approval of the contributing member must first be obtained. The audio or video recording of lectures by any means, the photography of slide or poster material, and printed or electronic quotes from papers, presentations, and discussions at a conference without written consent of the contributing member is prohibited. Scientific publications are not to be prepared as emanating from the conference and authors are requested to omit references to the scientific content of the conference in any publication, written or electronic. These restrictions apply to each member of a conference and are intended to cover social networks, blogs, tweets, or any other publication, distribution, communication, or sharing of information presented or discussed at the conference. Guests are not permitted to attend the conference lectures or poster sessions. Each member of a conference acknowledges and agrees to these restrictions when registration is accepted and as a condition of being permitted to attend a conference. Although ACIN staff will take reasonable steps to enforce the restrictions against recording and photographing conference presentations, each member of a conference assumes sole responsibility for the protection and preservation of any intellectual property rights in such member’s contributions to a conference.

C. Privacy Policy

Your data privacy and security are important to us. When you register for this event, ACIN will collect, process, and manage your data in accordance with our legitimate interests for hosting an industry event as described further in our privacy policy. Inquiries related to compliance with our privacy policy may be directed to acin@scitoevents.com.

D. Payment Methods

Payments can be made online using the following methods:

• Credit/Debit Card (Visa, MasterCard, American Express, etc.)
• Bank Transfer
• PayPal

E. Late Payments

ACIN reserves the right to withdraw unpaid registrations by 11:59 PM (ET) on June 1, 2025.

F. Paid Registrant Procedures

All in-person attendees will need to pick up their registration credentials and tickets on-site at the attendee registration area during on-site registration hours.

G. Registration Cancellation/Refund Policy

You can cancel your registration and request a refund before the meeting in accordance with the ACIN Registration Cancellation Policy. All refunds are issued via the same method used for payment. Refunds are processed within 30 days after the conclusion of the conference. By adhering to the following cancellation procedures, registration cancellations received by 11:59 PM (ET) on May 5, 2025, are entitled to a full refund, less the administrative fees. Cancellation requests received by 11:59 PM (ET) on June 1, 2025, are entitled to a 50% refund less the administrative fees.

• • • Contact acin@scitoevents.com to request refunds or accommodation changes.
    • Registration refund requests made after June 2, 2025, will not be honored.